ARTICLE 1 – NAME, PURPOSE
Section 1: The name of the Booster Club shall be the CNS Field Hockey
Section 2: The CNS Field Hockey is organized exclusively for education and charitable purposes, including for such purposes, the making of distributions to organizations that qualify as exempt organizations under Section 501c3 of the Internal Revenue Code, or corresponding section of any future federal tax code.
- The entity will promote youth athletic programs under adult supervision to inspire healthy youth and to increase participation in such programs, to practice sportsmanship, to increase physical fitness and improve overall physical and mental health.
- The entity will also promote civic pride and responsibility among youth.Such as civic participation in team building events and competitions.
- The entity will also equip such program in furtherance of its purposes.
- The entity will raise funds to cover operating costs incurred such as costs to promote the sport.
- The entity will serve to help promote the growth of the sport of field hockey by obtaining individual and corporate charitable funds and government grants.
ARTICLE II – MEMBERSHIP
Section 1: Membership shall be open to any parent(s) or coach that support the purpose statement in Article 1, Section 2, and continuing membership is contingent upon being up-to-date on membership dues. Membership dues shall be $5.00. The membership dues shall be waived for members who participate in any fundraising activity.
Section 2: Membership shall be granted upon a majority vote of the Executive Board. The Executive Board of Directors shall have the right to deny, or terminate, the membership of any person with a two-thirds vote.
Section 3: Each voting member of the CNS Field Hockey shall consist of the Executive Board: President, Vice-President, Secretary, Treasurer, and Varsity Head Coach and members in good standing. All appropriated monies shall be voted by CNS Field Hockey boosters Executive Board, two-thirds majority.
Section 4: The Board shall have the authority to establish and define nonvoting committees of membership.
ARTICLE III – MEETINGS OF MEMBERS
Section 1: Monthly Meeting. Second Monday of every month, at 6:00 pm will be our booster club meeting and will be held at CNS High School . Time and place may change and notice will be sent by mail, email or phone call.
Section 2: Special Meetings. Special meetings may be called by the Executive Board.
Section 3: Notice. Notice of each special meeting shall be given to each member, by mail, email or phone call.
ARTICLE IV – BOARD OF DIRECTORS
Section 1: Board Role, Size, Composition. The Executive Board is responsible for overall policy and direction of the Booster Club. The board receives no compensation other than reasonable expenses that are to be voted by two-thirds majority of the Executive Board.
Section 2: Meetings. The Board shall meet at least monthly, at an agreed upon time and place.
Section 3: Board Elections. Up to 5 Executive Board members shall be elected by the members. Nominations for executive position shall be presented November booster meeting.
Section 4: Committee. Membership shall head committees for projects needed to maintain the functions of the CNS Field Hockey.
Section 5: Election Procedures. The membership in good standing shall be responsible for nominating a representative for the Executive Board chosen each year, seeking to preserve the diversity and balance necessary to enable the CNS Field Hockey to provide policy guidance on the broad spectrum of issues. Nominees selected by the membership must be a member in good standing of CNS Field Hockey. All members will be eligible to vote for each board candidates. The election will be held in December meeting by secret ballot. Each member eligible to vote shall receive one ballot, and shall have a number of votes equal to the number of openings to be filled. Members must be present the meeting before and the meeting of elections.
Section 6: Terms. All Board members shall serve one-year terms, but are eligible for re-election.
Section 7: Notice. An official Board meeting requires that each Board member have written notice by mail or email. If Executive member cannot attend notice shall be given to the President and Vice-President.
Section 8: Officers and Duties. There shall be five officers of the Executive Board consisting of a President, Vice-President, Secretary, Treasurer, and Varsity Head Coach.
Their duties are as follows:
- The President shall convene regularly scheduled Board meetings, shall preside or arrange for other members of the executive committee to preside at each meeting.
- The Vice-President will chair committees on special subjects as designated by the board. Will serve as sergeant at arms and is responsible for maintaining order at all meetings.
- The Secretary shall be responsible for keeping records of Board actions, including overseeing the taking of minutes at all board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each Board member, and assuring that corporate records are maintained.
- The Treasurer shall make a report at each Board meeting. Treasurer shall chair the finance committee, assist in the preparation of the budget, help develop fundraising plans, and make financial information available to Board members and the public.
- The Head Coach shall make a report at each Board meeting. The head coach shall be present for all functions associated with fundraising, assist in the developing a budget strategy for all camps and equipment needed for the team.
Section 9: Vacancies. When a vacancy on the Board exists, the Executive Board shall appoint a member in good standing. The member must be approved by two-thirds vote of the executive committee.
Section 10: Resignation, Termination and Absences. Resignation from the Board must be in writing and received by the Secretary. A Board member shall be dropped for excess absences from the Board if he or she has three unexcused absences from Board meetings in a year. A Board member may be removed for other reasons by a three-fourths vote of the remaining Executive Board Members.
Section 11: Special Meetings. Special meetings of the Board shall be called upon the request of the President or one-third of the Board. Notices of special meetings shall be sent out by the Secretary to each member by mail or email.
Section 12: The Executive Board may set dues schedules for memberships.
ARTICLE V – COMMITTEES
Section 1: The Board may create committees as needed, such as scholarship, public relations, fundraising, senior night and teacher appreciation night.
ARTICLE VI- SCHOLARSHIPS
Section 1: CNS Field Hockey will establish a scholarship fund to be given to a senior or seniors who meet certain academic and/or athletic requirements set by the scholarship committee. A minimum amount of $250.00 will be set aside from the fundraising activities throughout the year. There will be one fundraising function that will help sustain a scholarship fund.
ARTICLE VIIâ€“ Dissolving
Section 1: The CNS Field Hockey will have no part of the net earnings of the association inure to the benefit of, or be distributable to it members, trustees, officers, or other private persons, except that the association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof. No substantial part of the activities of the association shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of this document, the association shall not carry on any other activities not permitted to be carried on 9a) by an organization exempt from federal income tax under section 501c(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170 (c)(2) of the Internal revenue Code, or corresponding section of any future federal tax code. Upon the dissolution of the association, assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the association is then located, exclusively for such purpose or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
ARTICLE VIII – AMENDMENTS
Section 1: These Bylaws may be amended when necessary by a two-thirds majority of the Executive Board of Directors. Proposed amendments must be submitted to the Secretary to be sent out with regular Board announcements. Two meetings must take place before proposed amendments will become enacted.